Event style preferences in medical education and research meetings in Japan

Keywords: Tele-education, Hybrid meeting, Online meeting, Text mining

Abstract

Purpose: With the spread of COVID-19, medical education and research events have either been cancelled or shifted to online or hybrid mode. However, there are no accurate records containing the exact number of these events in new modes. This study explores trends in event modes of medical education and research in Japan using registered event data from a web service. Methods: We collected event data from January 2019 to December 2021. Text mining was used to extract and classify data into categories such as on-site and online events. Then, the annual and monthly numbers of categories were counted. Results: The total number of events in March 2020 was drastically reduced, but it recovered in November 2021 to a level equivalent to that of the peak month in 2019. The majority of the events were online by December 2020, increasing in number from March 2020. Hybrid events that integrate on-site and online modes later outnumbered online events and accounted for approximately 20% of the total in June, October, and November 2021. Conclusions: The online and hybrid modes ensured the continuation of medical education and research events during the pandemic. Though online events may reduce after COVID-19, the hybrid mode could become a popular mode that offers diversity.

Author Biography

Shunta Tomimatsu, Kyushu University Hospital

Shunta Tomimatsu has a degree in design for Kyushu University, with a master degree in design for the same university. He has worked as an engineer for the Telemedicine Development Center of Asia (TEMDEC) at Kyushu University Hospital in Fukuoka, Japan since April in 2015.

References

World Health Organization (WHO). COVID-19 Public Health Emergency of International Concern (PHEIC) global research and innovation forum. World Health Organization. Published 2020. Available at: https://www.who.int/publications/m/item/covid-19-public-health-emergency-of-international-concern-(pheic)-global-research-and-innovation-forum accessed 3 March 2022

COVID-19 information and resources. Office for COVID-19 and Other Emerging Infectious Disease Control, Cabinet Secretariat, Government of Japan. Available at: https://corona.go.jp/emergency/ accessed 3 March, 2022

Going virtual. Nat Genet 2020;52(6):549-549. DOI: https://doi.org/10.1038/s41588-020-0654-x

Porpiglia F, Checcucci E, Autorino R, Amparore D. Traditional and virtual congress meetings during the COVID-19 pandemic and the post-COVID-19 era: is it time to change the paradigm? Eur Urol 2020;78(3):301-303. DOI: https://doi.org/10.1016/j.eururo.2020.04.018

Hameed BZ, Tanidir Y, Naik N, et al. Will “hybrid” meetings replace face-to-face meetings post COVID-19 era? perceptions and views from the urological community. Urology 2021;156:52-57. DOI: https://doi.org/10.1016/j.urology.2021.02.001

Ellis R, Goodacre T, Mortensen N, Oeppen RS, Brennan PA. Application of human factors at hybrid meetings: facilitating productivity and inclusivity. Br J Oral Maxillofac Surg 2022;60(6):740-745. DOI: https://doi.org/10.1016/j.bjoms.2021.12.055

Macdonald AL, Mishra P, Goyal A, et al. Hosting a virtual conference in paediatric minimally invasive surgery: the experience of the 20th annual meeting of the British Association of Paediatric Endoscopic Surgeons. J Pediatr Endosc Surg 2021;3(2):93-95. DOI: https://doi.org/10.1007/s42804-021-00101-0

Kudo K, Ueda S, Shitoh H, et al. Participants’ evaluation of a virtual academic conference: report from the 24th Japan Association of Medical Informatics Spring Symposium. In: Proceedings of the 11th Biennial Conference of the Asia-Pacific Association for Medical Informatics. 2020:71-76. http://hdl.handle.net/2324/4355061

Ko PJ, Yu SY, Chang JCH, et al. Using a web-based platform as an alternative for conducting international, multidisciplinary medical conferences during the novel COVID-19 pandemic: Analysis of a conference. JMIR Med Educ 2021;7(2):e23980. DOI: https://doi.org/10.2196/23980

Stamelou M, Struhal W, ten Cate O, et al. Evaluation of the 2020 European Academy of Neurology virtual congress: transition from a face-to-face to a virtual meeting. Eur J Neuro. 2021;28(8):2523-2532. DOI: https://doi.org/10.1111/ene.14702

Bökenkamp A, Schreuder M, Groothoff J. ESPN2021: interactive hybrid—the future of medical congresses? Pediatr Nephrol 2022;37(4):703-705. DOI: https://doi.org/10.1007/s00467-021-05411-2

Karunathilake IM, Perera BJC, Amarakoon PM, et al. Hybrid conferences in the new normal: reality in a resource restricted context. South-East Asian J Med Educ 2021;15(1):10-17. DOI: https://doi.org/10.4038/seajme.v15i1.362

Nelson BA, Lapen K, Schultz O, et al. The Radiation Oncology Education Collaborative Study Group 2020 Spring Symposium: is virtual the new reality? Int J Radiat Oncol Biol Phys 2021;110(2):315-321. DOI: https://doi.org/10.1016/j.ijrobp.2020.12.026

m3.com event calendar. Available at: https://kenkyuukai.m3.com/event/event_calendar.asp accessed 19 December 2021

Higuchi K. KH Coder 3 Reference Manual. 2016. Available at: https://khcoder.net/en/manual_en_v3.pdf accessed19 December 2022.

MacLeod A, Kits O, Mann K, Tummons J, Wilson KW. The invisible work of distributed medical education: exploring the contributions of audiovisual professionals, administrative professionals and faculty teachers. Adv Heal Sci Educ 2017;22(3):623-638. DOI: https://doi.org/10.1007/s10459-016-9695-4

Tomimatsu S, Kudo K, Shimizu S, Moriyama T, Ueda S, Hirai Y. An exploratory analysis of technical issues in remote education between international medical institutions. Adv Usability, User Exp Wearable Assist Technol. Published online 2020:181-188. DOI: https://doi.org/10.1007/978-3-030-51828-8_24

Bell J, Sawaya S, Cain W. Synchromodal classes: designing for shared learning experiences between face-to-face and online students. Int J Des Learn 2014;5(1). DOI: https://doi.org/10.14434/ijdl.v5i1.12657

Raes A, Detienne L, Windey I, Depaepe F, Raes A. A systematic literature review on synchronous hybrid learning: gaps identified. Learn Environ Res 2020;23(3):269–290. DOI: https://doi.org/10.1007/s10984-019-09303-z

Ayhan E, Naqui Z. A survey about preferences of future FESSH congresses: virtual, in-person, or hybrid. J Hand Surg Eur Vo. 2021;46(10):1127-1129. DOI: https://doi.org/10.1177/17531934211044967

Lazaro T, Srinivasan VM, Rahman M, et al. Virtual education in neurosurgery during the COVID-19 pandemic. Neurosurg Focus 2020;49(6):1-6. DOI: https://doi.org/10.3171/2020.9.FOCUS20672

Odedra D, Chahal BS, Patlas MN. Impact of COVID-19 on Canadian radiology residency training programs. Can Assoc Radiol J. 2020;71(4):482-489. DOI: https://doi.org/10.1177/0846537120933215

Lewis PJ, Catanzano TM, Davis LP, Jordan SG. Web-based conferencing: what radiology educators need to know. Acad Radiol 2020;27(3):447-454. DOI: https://doi.org/10.1016/j.acra.2019.05.017

Li CH, Rajamohan AG, Acharya PT, et al. Virtual read-out: radiology education for the 21st century during the COVID-19 pandemic. Acad Radiol 2020;27(6):872-881. DOI: https://doi.org/10.1016/j.acra.2020.04.028

Kudo K, Tomimatsu S, Houkabe Y, et al. Five-year technological changes of distant medical education in Asia. J Int Soc Telemed eHealth 2017;5:e10. http://journals.ukzn.ac.za/index.php/JISfTeH/article/view/317

Minh CD, Shimizu S, Antoku Y, et al. Emerging technologies for telemedicine. Korean J Radiol 2012;13 Suppl 1(Suppl 1):21-30. DOI: https://doi.org/10.3348/kjr.2012.13.S1.S21

Shimizu S, Kudo K, Antoku Y, et al. Ten-year experience of remote medical education in Asia. Telemed e-Health 2014;20(11):1021-1026. DOI: https://doi.org/10.1089/tmj.2014.0018

Liu WL, Zhang K, Locatis C, Ackerman M. Cloud and traditional videoconferencing technology for telemedicine and distance learning. Telemed e-Health 2015;21(5):422-426. DOI: https://doi.org/10.1089/tmj.2014.0121

Newman TH, Green JS. Hybrid urology conferences: using innovation and new approaches. Trends Urol Men’s Heal 2021;12(4):24-26. DOI: https://doi.org/10.1002/tre.812

Ferreira-Mello R, André M, Pinheiro A, Costa E, Romero C. Text mining in education. Wiley Interdiscip Rev Data Min Knowl Discov 2019;9(6). DOI: https://doi.org/10.1002/widm.1332

Published
2022-12-28
How to Cite
Tomimatsu, S., Shimizu, S., Kudo, K., Oga, T., Ueda, S., & Moriyama, T. (2022). Event style preferences in medical education and research meetings in Japan. Journal of the International Society for Telemedicine and EHealth, 10, e5 (1-6). https://doi.org/10.29086/JISfTeH.10.e5
Section
Original Research

Most read articles by the same author(s)